This policy was last updated on 7th October 2021.
1. IMPORTANT INFORMATION AND WHO WE ARE
Email: [email protected]
MusicGlue’s terms and conditions: https://www.musicglue.com/terms-and-conditions
1.4 Third-party links
2. THE TYPES OF DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
We may also collect, use and share aggregated data such as statistical or demographic data for any purpose. Whilst this may be derived from your personal data, it is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.
2.1 Special Categories of Personal Data
In very limited circumstances, we may collect Special Categories of Personal Data about you. This will only be in situations where you have intentionally sent in this information to us, for example by sharing with us personal photographs as part of our Fan Club or 'Be Part Of The Legacy' tour map (which may reveal Special Category Personal Data, such as ethnicity). We will only process this information on the basis that:
We do not intentionally collect any other Special Categories of Personal Data about you. Nor do we collect any information about criminal convictions and offences.
Please note. We do not target our website, in particular the Fan Club or 'Be Part Of The Legacy' tour map at children (i.e. individuals aged under 18). Any photographs that are sent in by fans that we (in absolute our discretion) believe include children, will be permanently deleted and will not be shared as part of our fan engagement initiatives. This is to protect the rights of freedoms of those children.
Special Categories of Personal Data includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data.
2.2 If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
3.1 Using our website
We may use a third-party search service ‘AddSearch’ to provide search services on our website. No personally identifiable data is collected – just the topics that people are searching for.
3.2 Contacting us and/or registering for our marketing communications
You may give us your Identity and Contact information by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you sign up to our mailing lists and when you share your letters or photographs with us (including photographs sent in as part of our 'Be Part Of The Legacy' tour map). For more information on the personal data contained in photographs you send in to us, see “special categories of personal data” above.
Our mailing list is hosted by MailChimp. We will only send you marketing communications with your consent, or if you have purchased products from us. You have the right to withdraw consent to marketing communications at any time. If you would like to update your mailing options or unsubscribe from our list, you will find a link to do so at the bottom of every mailer we send.
We do not sell, share or transfer any of your data without your express consent. Emails you receive from us will always be relevant and we do not allow external companies to promote products to our mailing list.
If we have shared a piece of content you provided to us, and you later wish to remove that photo or piece of content, please contact us. If someone has posted a photo which belongs to you or depicts you, and you want it removed, please contact us.
3.3 Signing up to our Fan Club and making purchases on our website
All of the purchases you make on our website, including signing up for our Fan Club, will be managed by our third-party partner, MusicGlue, via our online shop (666.ironmaiden.com). For this purpose, MusicGlue is the controller of your personal data.
In relation to competitions or prize draws, we may appoint a third party to administer and supply prizes and may share your personal data with that third party (where necessary) for this purpose. We may also be legally obligated to share limited personal data of competition winners as proof that a winner has been selected. More information will be available in the applicable competition or prize draws’ terms and conditions.
In relation to the Fan Club Forum, we can see your posting history and any content you have uploaded to our forum. If you have an issue and want to delete your posting history, please contact us. We may purge old posts and uploaded files approximately once every 36 months.
In relation to our Fan Club magazine, third party printing and shipping companies may be sent your Contact Information to enable us or MusicGlue to deliver your items to you - this data is sent securely and is not retained by the printing company after the labels have been printed. We oversee this process but do not hold a copy of your personal data for this purpose.
3.4 Other third parties or publicly available sources.
We may also receive personal data about you from various third parties and public sources. We do this to enable us to engage with our fans where they have made this information public. For example:
4 DISCLOSURES OF YOUR PERSONAL DATA
We may share your personal data with the parties set out above.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
5 INTERNATIONAL TRANSFERS
Some of our external third parties are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK. Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it, by ensuring that:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.
6 DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. When processing personal data on our behalf, they will only process your personal data on our instructions and will be subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
7 HOW LONG WE WILL USE YOUR PERSONAL DATA FOR
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
8 YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These rights are summarised below.
You have the right to:
If you wish to exercise any of the rights set out above, please contact us.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
8.1 No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
8.2 What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
8.3 Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
9 OUR LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
9.1 Purposes for which we will use your personal data
|Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
To manage our relationship with you, which will include responding to your queries, getting feedback from you or administering our Fan Club Forum.
|Identity, Contact, Profile, Usage and Marketing and Communications.||
(a) To perform of a contract with you, or
(b) because it is necessary to comply with a legal obligation, or(c) because it is necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services).
|To enable you to partake in a prize draw, competition or complete a survey.||Identity, Contact, Profile, Usage and Marketing and Communications.||
(a) To perform of a contract with you, or(b) because it is necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services).
|To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).||Identity, Contact and Technical.||
(a) It is necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise), or(b) It is necessary to comply with a legal obligation.
|To use data analytics to improve our website, products/services, marketing, customer relationships and experiences.||Technical and Usage||It is necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy).|
|To make suggestions and recommendations to you about Iron Maiden related goods or services that may be of interest to you.||Identity, Contact, Technical, Usage, Profile and Marketing and Communications.||It is necessary for our legitimate interests (to develop our products/services and grow our business).|
9.2 Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.